1. Introduction
SMART DATA S.R.L. processes limited personal data when you visit smartdata.solutions, contact us, apply for a job, or choose to enable optional Analytics or Functional / External Content. This combined Privacy and Cookie Policy describes the website’s current practices.
2. Who We Are
SMART DATA S.R.L.
IDNO: 1013600038187
11 Veronica Micle Street, Chisinau, Republic of Moldova
contact@smartdata.solutions
3. Personal Data We Process
Website and server data
This website is hosted using DigitalOcean infrastructure in Frankfurt, Germany. Normal HTTP requests may therefore generate technical information at server or infrastructure level, including an IP address, browser and device information, requested URLs, timestamps, and technical or server logs. This website does not provide a contact form that separately collects these details.
Communications
We process information you voluntarily provide when you contact us through contact@smartdata.solutions, by telephone, or through another published contact channel. Business email is provided through Google Workspace.
Recruitment
We process information contained in CVs, applications, and related communications sent to hr@smartdata.solutions. These emails and attachments are handled through Google Workspace.
Providing contact information, message content, or recruitment information is voluntary. However, if you do not provide information reasonably needed for an enquiry or application, we may be unable to respond or assess the application.
Analytics
Only when you explicitly enable Analytics, Google Analytics 4 may process online identifiers, device and browser information, approximate location information, and interaction and usage information.
Google Maps
Only when you explicitly enable Functional / External Content, Google Maps may receive technical information such as your IP address and browser or device information.
4. Why We Process Personal Data
- To operate, maintain, troubleshoot, and secure the website.
- To respond to enquiries and discuss potential business relationships and services.
- To manage recruitment and evaluate candidates.
- To understand website usage where Analytics consent has been provided.
- To display optional external content where Functional / External Content consent has been provided.
5. Legal Bases
The legal basis depends on the processing activity. Where appropriate, we rely on legitimate interests to operate, maintain, troubleshoot, and secure the website; protect it against abuse and security incidents; and respond to genuine business communications. We may also rely on steps taken at a person’s request before entering into a contract or on legal obligations that apply to us.
We rely on consent for optional Google Analytics and optional Google Maps/external content. Consent is not the legal basis for all processing, and you do not need to consent to optional technologies merely to contact SMART DATA.
6. Data Retention
Technical and security logs are retained only for as long as reasonably necessary for security, troubleshooting, and operational purposes. Business correspondence is retained as reasonably necessary for the business relationship and applicable legal obligations. Recruitment information is retained for the relevant recruitment process.
We may retain recruitment information for a limited additional period where reasonably necessary and permitted by applicable law, including where a candidate has agreed to be considered for future opportunities.
8. International Data Transfers
Our website hosting infrastructure is located in Frankfurt, Germany. Google Workspace and other Google services may process information in countries outside the Republic of Moldova, including through authorised subprocessors. Where a transfer requires safeguards under applicable law, SMART DATA will use a lawful transfer mechanism. You may contact contact@smartdata.solutions to ask for information about safeguards applicable to a transfer.
9. Your Rights
Where applicable, you may have rights to access, rectification, erasure, restriction of processing, objection, data portability, and withdrawal of consent. Withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal. We will respond to a privacy request within the period required by applicable law, normally within one month.
You may also have the right to lodge a complaint with the National Center for Personal Data Protection of the Republic of Moldova (CNPDCP).
This website does not use personal data to make decisions based solely on automated processing, including profiling, that produce legal or similarly significant effects.
12. Recruitment
Candidates may send CVs and application information to hr@smartdata.solutions. We process this information to review applications, communicate with candidates, and manage the recruitment process.
Sending a CV does not mean consenting to all processing. We do not require blanket consent to handle an active application. If we wish to retain candidate information for unrelated future opportunities, we may request separate permission where appropriate.
13. Changes to This Policy
We may update this policy when website practices, technology, or legal requirements change. The current version and update date will always be published on this page.
14. Contact
For privacy-related questions or requests, contact contact@smartdata.solutions.